What to Consider When Renting Catering Equipment for Events

By Ross | 1 Entertainment on Jun 22 2022

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If you offer event catering, it is important to always have the right equipment with you. Not having suitable catering equipment for the event may result in disaster. However, some events may require specific catering tools that you may not have available.

In these cases, it is always best to rent catering equipment from suppliers who offer it. So what are factors that you need to consider when renting catering equipment?

The Type of Event

Catering equipment can range from serving carts to cocktail shakers and large commercial grills. When you are planning to rent catering equipment, it is important to consider the type of event. For example, if the event is a cocktail party, you do not need to rent a commercial-grade grill.

Make sure that the catering equipment you select for the event is of the highest quality. This is essential for providing food that is of high quality and professionalism. It will also help make the event memorable for all the guests.

The Number of Guests

You should also make sure that you consider the number of guests that are attending the event. Make sure to ask the event organisers how many people have been invited to receive an estimated number and always consider possible additional guests.

The number of people attending the event will determine the amount of equipment that you will need to rent. This is why it is essential that you get a proper estimate of the number of people who will be attending.

The Location

Another thing that you need to consider is the type of venue the event will be held in. This is because it will determine the gear that you need to rent. For example, if you are throwing a party in a large space, you need to have a large catering cart.

You should also consider the specific location of the event. This is because it will determine the distance that you will need to travel with the equipment or if you can find a rental for catering equipment nearby. You should also plan a travel route that will allow you to access the gear without having to stop several times in case you need to travel.

Client Requests

It is also essential to consider any specific client requests before you rent catering equipment. For example, some clients may prefer the food to be served at the table using lazy susans, which you may need to look for if you don't already have.

Talk to your client before renting the equipment. Let them know what you have in mind and see if they have any requests or inputs.

The Event's Budget

You should also consider the finances of the event. This is because you need to consider the total cost of renting the catering equipment, renting and returning it.

You should also consider any possible damage that the equipment may incur. Ensure that you get necessary coverage if possible to avoid ending up having to replace the equipment.


Renting catering equipment is an excellent solution for any event that requires special catering tools. It helps save you time and money, and you will be able to provide a quality catering service to your event. You just have to ensure you rent the right equipment for the event. You should also ensure that you get the right amount of equipment to cater to the number of people attending the event.

If you are seeking bar equipment hire in London, you can contact 1 Entertainment. We are a top supplier in the UK for event needs like dancefloors, marquees and more—we even do events planning and management! Contact us to learn more.