5 Must-Ask Questions When Hiring an Event Manager

By Ross | 1 Entertainment on Jun 06 2023

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Organising an event can be daunting, regardless of its scale or purpose. From arranging the venue to coordinating with vendors, countless factors must be considered to ensure a successful event. That's why many people hire an event manager to relieve themselves of the burden and streamline the process. 

However, not all event managers are created equal, and choosing the right one for your events entertainment is crucial. Here are five questions to ask an event manager before you hire them:

1. What's Your Experience?

One of the first things you should ask an event manager is their experience in the industry. This will give you a good idea of their expertise and capabilities in handling events similar to yours. 

It would help if you asked about their portfolio and the types of events they've organised in the past. Ask for references and testimonials from their previous clients better understand their work ethic, professionalism, and dedication.

It's also helpful to ask how long they've been in the event management field. Someone with more experience will likely have more connections and a better understanding of the market, which can be invaluable in securing vendors, sponsors, and venues.

2. What Services Do You Offer?

Another essential question is the range of services the event manager offers. Some event managers provide end-to-end event planning, from concept development to execution, while others may specialise in specific areas such as venue selection, catering, or entertainment.

It is crucial to understand what services the event manager offers and whether they align with your event's needs. For example, if you need help with marketing or promotion, you should look for an event manager with experience. If you have a specific budget, ask if they can work within it and what corporate event packages they can offer to keep costs down.

3. How Do You Communicate With Clients?

Communication is essential in event planning, and knowing how the event manager will keep you informed throughout the process is essential. Ask how they typically communicate with clients and how often you can expect updates on the event's progress.

It's also helpful to ask about their preferred mode of communication. Some event managers prefer face-to-face meetings, while others may rely on email or phone calls. Make sure that their communication style aligns with your preferences.

4. What's Your Team Like?

Event planning involves a team effort, and knowing who will work on your event is essential. Ask about the event manager's team, their roles, and their experience in the industry. Knowing who will be responsible for each aspect of the event is helpful, such as catering, decor, or entertainment.

It would help if you also asked about the team's availability and flexibility. If you have a tight deadline or need to make last-minute changes, it's essential to know that the event manager's team can handle it.

5. What Sets You Apart From Other Event Managers?

Finally, ask the event manager what sets them apart from other event managers in the industry. This will give you an idea of their unique approach to event planning and how they can add value to your event.

Some event managers may have a particular niche or specialise in a specific type of event, while others may have a particular approach to event theming that sets them apart. Knowing what makes the event manager stand out and how they can make a difference in your event's success is essential.


Choosing the right event manager for your event is crucial to its success. By asking these five questions, you can understand the event manager's experience, services, communication style, team, and unique approach. This will help you make an informed decision and ensure your event succeeds.

Are you trying to find bespoke events entertainment hire? In that case, 1 Entertainment can assist you in organising the ideal party for any occasion! We can offer the ideal party solutions, from private celebrations to joyful, sizable business gatherings. To begin, get in touch with us today!