Planning a Birthday Party? Here’s a Timeline to Help You

By Ross | 1 Entertainment on Jan 10 2023

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birthday party

Planning a birthday party can be a daunting task, especially when it comes to creating a timeline. From deciding on a theme to sending out invitations, there are a lot of little details to consider. However, planning and organisation make it possible to plan a memorable and successful birthday party.

Birthday Party Planning Timeline

With the right timeline and plan, you can ensure that the event goes off without a hitch. Here is a timeline that can help you plan a successful birthday party:

1. Four Weeks Before

The best time to start planning your party is at least four weeks before the actual date. This will allow some time for errors and changes in case any problems are encountered. At this time, you should have an outline of the theme, who you want to invite, and what kind of food you want to prepare. List down all the supplies you need by priority and your negotiables and non-negotiables.

It is also best to have a budget ready to know what you can spend. Ideally, you will want to research the prices of the things you want so that you can have an idea. However, make sure to allow some room for error because overestimating is always better than underestimating.

2. Three Weeks Before

Now that you have the basics planned, it’s time to start buying supplies. Shop for decorations and party favours you have listed the week before. Make sure to have alternates planned out in case certain items are not in stock.

Once you have shopped for things, you can also pre-order the food if you get a catering service. Remember always to order more than who you expect to come in case other people end up tagging along.

3. Two Weeks Before

Now is the time to begin RSVPing with your guests and finalising the details. Confirm any entertainment you’ve booked and send out the invitations. You can also start seat planning if you have a more formal event. You may want to check with your guests if they have seat preferences.

4. One Week Before

Confirm any last-minute details, such as the time and location. Set up a time to pick up the cake and food you ordered. By this time, you should not be running into any more major hitches for your party.

5. Two Days Before

Start setting up any decorations and finalising the food preparations. Make sure to confirm with any entertainers or caterers who are providing services for the party.

6. The Day Before

Make sure you are stocked up on all the necessary supplies, such as plates, cups, utensils, and napkins. Also, check your needs, such as your outfit, accessories and cosmetics for the party if they are ready. You may want to do a dry run of your outfit if you want to be sure.

7. The Day of the Party

Finish setting up the food and decorations and ensure all the entertainment is ready. You need to be relaxed on the day of the event, and everything should be running smoothly.


Start planning early and take your time to ensure the day is stress-free and enjoyable for all. Make sure to communicate your timeline and plan with your guests and vendors to ensure everyone is on the same page. By taking time to plan your party, it is sure to turn out to be a success.

1 Entertainment is an events and entertainment company in the UK. Whether you need marquee flooring, wedding backdrops, chocolate fountains, a DJ, or more, 1 Entertainment has it for you. Contact us today to learn more about our products and services.