5 Party-Planning Mistakes That Will Drag Your Event Down

By Ross | 1 Entertainment on Feb 22 2022

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Planning a party will be fun at first, but you'll soon realise that it is a lot of hard work. What if things don't go as planned? What if everything goes wrong? People make mistakes while planning parties all the time. 

Here are some of the common mistakes that you should avoid making while planning a party.

1) Not Crafting a Guest List

A guest list is very critical in determining how much food is needed, how much alcohol is needed and how many guests can be accommodated in the guest list. 

If at the last minute you realise that your guest list is too short, then the party is ruined. Also, crafting a guest list will be a useful tool in preventing any bad element from entering the party.

2) Planning without a Theme

A party that is planned without a theme is a party that goes down the drain. A theme will serve as a common thread in the party and will be helpful in creating a unified comment among the guests.

A theme will also help in creating a cohesive look for the party and will help in connecting the party to the ambience. 

3) Confusing Ambience with Setup

A setup is a crucial aspect of any party. It can make or break the party. You should spend time and effort on making a beautiful setup.

Contrary to that, the ambience is the mood of the party. It is the feeling that you get when you enter a party and how it makes you feel. A great party is one where both the ambience and the setup are wonderful. 

4) Sending Invites Out Too Late

If the invites are sent out too late, then the guests will be unable to make it to your party. Also, if the invites are sent out too late, then the guests will be surprised as they may not be able to travel to the party.

It is advisable that you send invites out at least a week before the party. Even if you send the invites out earlier than that, you will still have the assurance that the guests will be able to make it to the party and you won't have to spend the entire time worrying about whether the guests will be able to make it to your party on time, or not.

5) Not Allotting Time to Set Up

It is essential that you allot enough time to set up the venue before you start inviting the guests. If you are new to hosting a party, then it is always a good idea to take some time to check out the venue and make sure that you know what needs to be done for the party.

Once you are ready to set up, always have people with you to help you. Having people around will eliminate the chances of you forgetting something and also, help you in ensuring that the party runs smoothly.


At some point in time, you will realise that you made a mistake in planning a party. It is inevitable that you will make some mistakes along the way. The key is to see the mistakes for what they are, learn from them and move on. 

To ensure that you plan the perfect event, 1 Entertainment has you covered. We are a bespoke entertainment hire that will take care of all areas of party planning so that you don't have to. Get in touch with us today!