4 Tips for Effective Outdoor Company Event Planning

By Ross | 1 Entertainment on Aug 23 2022

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When planning an outdoor corporate event, there are a few things to keep in mind in order to make sure the event is successful.  We understand that this may seem difficult. This is why we thought it would be useful to put together a brief article on this how to put together a successful outdoor company event. If this is something that you're interested in learning more about, read on as we break down everything you need to know in order to plan an effective and successful outdoor event for your employees.

Give Your Guests a Heads Up on How to Dress

Try to look at things from your employees' perspectives when creating invitations for them. Consider what information they will need in order to attend the event, such as whether it is outdoors and what kind of clothing they should wear. Suggesting casual attire for a casual picnic-type event is a good idea. It's important to let guests know what kind of dress code to expect for your event. If it's a formal affair, be clear about what kind of formal attire is appropriate. This will help guests feel more confident about what to wear.

Provide Entertainment

Your employees may all get along well, but socializing outside of work can feel weird or even uncomfortable for some employees. To help everyone relax and feel more at ease with each other, plan activities for the event that will help break the ice.

One way to make your event more festive is to have live music performed as guests arrive. This can set the tone for a fun and enjoyable evening. Another option is to hire a DJ to play music throughout the event. You may also want to provide guests with a small party bag upon arrival. This could include items needed for games or activities taking place during the event. Just be sure not to overdo it, as you don't want guests to be burdened with a lot of stuff to carry around. Keeping things simple will help make your event more enjoyable for everyone.

Plan Early

Work events, especially mandatory ones, can interfere with employees' personal plans. It's important to give employees as much notice as possible for these events so they can try to rearrange their schedules. For optional events, it's also considerate to give employees enough time to decide whether they want to attend. Planning an annual event can help with this, as employees will know when to expect it and can plan accordingly.

Hire the Right Catering Service

Make sure you offer enough food options so that everyone can find something they like. It's also important to have food that will please a variety of dietary restrictions. Offer both savory and sweet options, as well as some non-alcoholic beverage options.


We hope this article proves to be useful when it comes to helping you gain a better understanding of how to plan for your next outdoor event. While it may seem like a daunting task at first, the tips that we’ve laid out above should make things easier for you. Feel free to refer back to this article if you feel like you need more help when planning outdoor events.

If you need help with event entertainment, then you’ve come to the right place. 1 Entertainment is the UK’s number one entertainment company, providing the best in DJs, dancefloors, marquee hires, bar hires, wedding planning, event management, etc.  If you’re looking for party planners in London, we’ve got you covered! Get in touch with us today and let us know how we can help!