What Equipment Rental You'll Need for Your Corporate Event

By Ross | 1 Entertainment on May 29 2023

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corporate party

To successfully organise a corporate event, it's important to understand that sending out invitations and reserving a venue alone are not enough. Typically, it is challenging to find a location that has all the necessary amenities you need for your special day or night. Therefore, in such cases, it becomes necessary to consider equipment rental.

In this article, we will cover the basics of equipment rental and how it may benefit your event. Here are the following:

1. Catering Equipment

Catering equipment holds paramount importance in ensuring the success of any corporate event. It serves as the backbone in facilitating the smooth flow of food and beverages to satisfy the guests' needs.

The event's specific needs determine the equipment used for catering. The critical equipment commonly used are a drinks cooler, food warmers, plates, glasses, and cutlery. These essential items ensure guests can quickly access all the food and drink they need throughout the event.

Additional catering equipment such as cake stands, chafing dishes, trays, carving stations, and dishwashers may also be necessary for more significant corporate events. 

2. Audiovisual Equipment

The most essential audiovisual equipment you'll need for your corporate event are projection screens, an LED wall, video players, amplifiers, speakers, microphones, and possibly a mixing board.

Projection screens and LED walls are both indispensable for displaying visuals to the audience and creating a captivating focal point. While projectors have traditionally been used for this purpose, LED walls have emerged as a modern and visually stunning alternative. LED walls consist of a seamless array of individual LED panels that deliver vibrant and high-resolution displays, enhancing the visual impact of your presentations.

Amplifiers are responsible for boosting the sound coming from speakers. This ensures that everyone in attendance can hear what is being said clearly. Speakers come in many different sizes and are used to broadcast audio around the room.

Microphones are also necessary and should be placed strategically throughout the presentation room so every participant can be heard without interruption. 

Lastly, if you plan on having multiple sound sources simultaneously, such as music and presentations, then a mixing board will be necessary to control them separately.

3. Furniture Rentals

Rentals allow purchasing chairs, tables, lighting, and other furniture pieces that may otherwise be too expensive or impractical to purchase outright. Additionally, renting eliminates the need to find storage space for the furniture after the event, as it is returned to the rental company.

When choosing furniture for a corporate event, it is important to select pieces that will match the theme and décor of the venue. The best way to achieve this is by ensuring the rental company has an extensive selection of pieces that meet your needs. 

4. Event Decorations

Lights are one of the most commonly used event decorations, as they can create an aesthetically pleasing environment and add a festive touch to any corporate event. 

String lights, spotlights, chandeliers, and table lamps can all help to make a corporate event more attractive. You can also consider using banners and signage around the venue, which can help direct attendees and attract attention from passersby.

Table decorations, such as centrepieces, are also great for adding a bit of flair to your corporate event. Tablecloths, candles, floral arrangements, and other decorative items can make event tables stand out and create a pleasant atmosphere. If used wisely, these decorations can serve as conversation pieces and encourage guests to mingle. 


Organising a successful corporate event goes beyond sending out invitations and reserving a venue. Equipment rental plays a crucial role in ensuring that all necessary elements are in place to make the event a memorable and seamless experience. By considering equipment rental for your corporate event, you ensure you have access to the necessary tools and resources that may be expensive or impractical to acquire. 

Looking to elevate your event with captivating themes? Look no further than 1 Entertainment! We specialise in event theming, offering the Best in DJs, dancefloors, marquee hire, bar hire, wedding planning, event management, and much more. Our team is dedicated to creating unforgettable experiences that leave a lasting impression. Contact us now!