By Ross | 1 Entertainment on Mar 11 2021back to blog list
Hiring a wedding organizer with a dedicated team is worthy in every aspect. When professionals handle everything with great care, you can sit back and relax that they will take care of everything.
It saves your precious time so that you can focus on your daily commitments and work.
But, are you working with the right people?
This is where you need to employ your gut-instinct.
Don’t enter into a contract unless you are completely sure. Marriage is a lifetime event. A minute breach can end up in the worst nightmare.
If you have never hired a wedding planner before, herein are some tips to help you in the decision-making.
What can the Wedding Planner do for Your Big Day?
In a word, they organise your wedding event. Don’t do the guesswork. We will tell you a bit in detail.
In general, wedding planners do more or less of the following:
In some cases, they also work closely with the wedding designer (responsible for decors and aesthetics) as per their agreement with the client.
The extent of involvement of the wedding event planner can be full or partial depending on your choice and budget.
Never Decide Before You Meet Them
This is what the consultation is all about. You get to know them and they get to learn about your vision and aspirations. Don’t miss this opportunity to determine if they are a good fit.
While you can’t meet everyone, it is worth considering at least the top 2-3 planners on your list. Take this seriously and note what each of them can offer.
Herein are some questions to help you decide:
1. Do they plan weddings?
The first question is the prime concern. There are various types of event planners- corporate, private parties, etc. Wedding is a totally different business.
If the event management company is new in the industry and does not have much experience in arranging nuptial ceremonies, then you may need to work with some more options.
2. What are their key strength in planning marriage ceremonies?
Everyone has some key skillsets specialised in handling specific job roles.
If you are looking for professional flower decorations, stage designing, photo walls, it is probably better to contact a wedding designer with a creative outlook.
Ask them about the services they can offer- catering, logistics, DJ & music, etc. This is where you can get an idea of what they are capable of doing for your conjugal ceremony.
3. What is their level of expertise in organising matrimonial events?
The best way to know this is through the number of wedding events they have handled in the past. Most wedding event management companies maintain a portfolio of past work for reference.
4. What services do they provide? What is included and not included in the contract?
Discuss everything about the services that are included in the contract. Ask them clearly about the facilities that are not included in the agreement. You may have to work with another person for those.
For instance, some event planners also offer wedding décor services. But if they don’t, you can hire some designer to take care of the job. This is not a big issue as long as both the teams agree to work in coordination.
5. What is their mode of communication- email, phone call, text, video call, or chat?
Today, having multiple options to connect with your wedding manager bestows better convenience.
6. What response time can you expect?
This is often overlooked during the consultation.
Just imagine, you want an update. You made a call or sent a message. There is no one responding on the other side.
It can give you blackouts when the day is approaching. Better to choose a team that is proactive in responding to queries. If you know they will get back to you in a couple of hours, that’s pretty agreeable. Faster the better.
7. Do they have a realistic approach?
An experienced wedding event manager will always guide you through the details. The team will always open and explicit during the discussion. They will always have a professional approach in explaining what is possible and what is not.
Don’t rush to hire someone who agrees with everything in the urge to win the contract.
8. Do they have insurance coverage?
When so much money and effort are involved, you must have protection coverage. Hiring an event planner or marriage ceremony without liability insurance can put you in jeopardy later. Insurance is a mandatory requirement for booking most luxury venues in London and adjacent areas.
9. Are they using any form of software or technical support?
Technology makes life easier. Planning a dream marital ceremony is nothing less of a hectic job for the organisers. This is why the bigger giants now use top-tier wedding planner tools.
Nowadays, you can readily access software systems to keep control over the budget, registration, ticketing, project management, and so much more.
10. Is there a refund/cancellation provision in the contract?
A good wedding event management company maintains absolute transparency in revealing the terms and conditions in the contract up front.
Don’t be shy to ask what are the applicable fees imposed in case you cancel or want to change anything. Do they offer a refund in case of cancellation of the contract? If so, what is their refund policy?
I hope this post has given you enough insights on how to choose the best wedding planner for your grand event.
Remember, the team of professionals understands your dreams, vision, and expectations. They are always there to alleviate the stress and burden of planning your wedding amid the hectic schedules.
Choosing the right team ensures everything is done to perfection to make your dream come true. You have a view and they are working hard day and night to give you some rare, valuable once-in-a-lifetime moments.
Looking for a consultation?
Please feel free to get in touch with us. Our team of professionals is always happy and enthusiastic to offer curated wedding services for your auspicious event.